DB-AR10 Accounts Receivable / Administrative Assistant

JOB DESCRIPTION:

Omnitron Systems Technology, an Irvine-based manufacturer of fiber optic networking technology, is seeking an Accounts Receivable / Administrative Assistant. This position performs basic and routine accounts receivable, administrative and support duties under direct supervision.

Responsibilities:

  • Prepare invoices and shipping documents
  • Accounts receivable credit checks and collections. Process credit card transactions. Process bank deposits.
  • A/R and A/P filing and company mail distribution
  • Assist with administration and documentation control
  • Assist with accounting and other administrative functions as needed
  • Compose routine correspondence or reports on behalf of managerial and professional staff
  • Excellent organizational skills, composition, grammar, spelling, and punctuation skills
  • Must be able to draft reports, letters, and other materials
  • Personable, work collaboratively with others, have positive attitude
  • Be able to multi-task
  • Able to act in a professional manner and demonstrate excellent public relations skills
  • Gathers, assembles, reviews and analyzes information from a variety of sources to coordinate day to day affairs
  • Provide secondary support in the following areas as required:
    • Answer, direct and screen calls using a business telephone system
    • Maintain office supplies and procurement of supplies
    • Basic office support and reception duties
    • Coordinate general office services and outside services
    • Run errands as required

Organization Relationships

The Accounts Receivable / Administrative Assistant reports to the Director of Accounting. Duties performed by this position are in support of all company departments.

 

JOB REQUIRMENTS

Education and Training

  • Experience – One to two years in business office support. Education equivalent to completion of the twelfth grade (High school diploma or GED). Completion of clerical or business course work may be substituted for the required experience.
  • Bachelors in Accounting or similar field desirable

Technical Requirements

  • Skill in use of personal computers including Quickbooks, Microsoft Excel and Word.
  • Knowledge of computerized information systems used in financial or accounting applications
  • Database management skills preferred
  • Ability to create, compose and edit written materials
  • Demonstrated ability to maintain confidentiality
  • Ability to communicate effectively, both orally and in writing

Please submit your resume via e-mail to This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

Reference Code DB-AR10